The Procurement Glossary » Duplicate Vendor

Duplicate Vendor

Suppliers & Vendors

Definition

More than one vendor-master record representing the same real supplier, caused by data-entry variation.

Explanation

Duplicates fragment spend analysis, enable duplicate payments and hinder negotiation leverage. De-duplication merges records and prevents recurrence with validation at onboarding. It is a common target of master-data cleansing.

Example

'ABC Supplies' and 'ABC Supplies Sdn Bhd' are the same firm; the duplicate records are merged.

Related terms

• Vendor Master Data — The authoritative record of each supplier's key details — legal name, addresses, tax IDs, bank and payment terms.
• Master Data Management (MDM) — The discipline of maintaining a single, accurate, consistent set of core reference data across systems.
• Supplier Rationalization — The structured review and reduction of a supplier base to eliminate redundant, dormant or underperforming vendors.
• Duplicate Payment — Paying the same invoice more than once, usually due to data errors, duplicate vendors or weak controls.

Frequently Asked Questions

What is Duplicate Vendor?

More than one vendor-master record representing the same real supplier, caused by data-entry variation. Duplicates fragment spend analysis, enable duplicate payments and hinder negotiation leverage. De-duplication merges records and prevents recurrence with validation at onboarding. It is a common target of master-data cleansing.

Can you give an example of Duplicate Vendor?

'ABC Supplies' and 'ABC Supplies Sdn Bhd' are the same firm; the duplicate records are merged.

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