The Procurement Glossary » Non-PO Invoice
Non-PO Invoice
Procure-to-Pay
Definition
A supplier invoice received without a matching purchase order, common for utilities, rent and ad-hoc services.
Explanation
Non-PO invoices can't be three-way matched, so they need manual coding and approval, raising cost and risk. Reducing them — by requiring POs where practical — improves control and spend visibility.
Example
The legal fees arrive as a non-PO invoice and must be manually coded to a cost centre and approved.
Related terms
- Invoice — A supplier's bill requesting payment for goods or services delivered, itemising what was supplied and the amount due.
- Invoice Approval — The step of authorising a matched (or exception) invoice for payment, per policy and delegation of authority.
- Maverick Spend — Purchasing done outside agreed processes, contracts or preferred suppliers — 'off-contract' buying.
- No PO, No Pay — A policy that suppliers will not be paid unless a valid purchase order was raised before the goods or services were delivered.
Frequently Asked Questions
What is Non-PO Invoice?
A supplier invoice received without a matching purchase order, common for utilities, rent and ad-hoc services. Non-PO invoices can't be three-way matched, so they need manual coding and approval, raising cost and risk. Reducing them — by requiring POs where practical — improves control and spend visibility.
Can you give an example of Non-PO Invoice?
The legal fees arrive as a non-PO invoice and must be manually coded to a cost centre and approved.
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