The Procurement Glossary » Purchase Requisition (PR)
Purchase Requisition (PR)
Procure-to-Pay
Also known as: PR, Requisition
Definition
An internal request to buy something, raised by a staff member and routed for approval before any order is placed.
Explanation
The requisition captures who needs what, why, and against which budget or cost centre, and starts the approval workflow. It is an internal document — no commitment to a supplier exists until it becomes a purchase order.
Example
An office manager raises a requisition for two monitors against the IT cost centre; her manager approves it.
Related terms
- Purchase Order (PO) — A buyer's official document authorising a purchase from a supplier, stating items, quantities, prices and terms; once accepted it forms a contract.
- Approval Workflow — The defined sequence of authorisations a requisition, order or invoice must pass through before it can proceed.
- Cost Center — An organisational unit to which costs are assigned for tracking and accountability.
- Budget — A financial plan allocating expected spend across categories, departments or projects for a period.
Related concepts
- Procure-to-Pay (P2P) — The end-to-end operational buying cycle — from requisition and approval to purchase order, receipt, invoice matching and payment.
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Frequently Asked Questions
What is Purchase Requisition (PR)?
An internal request to buy something, raised by a staff member and routed for approval before any order is placed. The requisition captures who needs what, why, and against which budget or cost centre, and starts the approval workflow. It is an internal document — no commitment to a supplier exists until it becomes a purchase order.
Can you give an example of Purchase Requisition (PR)?
An office manager raises a requisition for two monitors against the IT cost centre; her manager approves it.
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