Purchase Requisition & Approval Software for Malaysian Businesses
Purchase requisition software is how a business captures and approves purchase requests before any money is committed. Lapasar Mall builds requisitions and approvals into the buying platform: a buyer raises a requisition against a catalog of 17,000+ industrial and office products, the request routes through configurable, multi-step approval workflows — by value, department or cost centre — and is checked against budgets, cost centres and GL codes before it is approved. Approved requisitions convert directly into purchase orders placed with 1,000+ vetted vendors and fulfilled from our own 200,000 sq ft warehouse by a fleet of 100+ trucks. Every step is captured for a clean audit trail and spend analytics, approved companies buy on 30, 45 or 60 day credit terms, and the whole flow can run inside an existing ERP via cXML PunchOut or a REST API. There is no platform fee for business buyers.
Without a proper requisition process, purchases happen first and get questioned later — the wrong items, over budget, or outside policy. Purchase requisition software puts the control before the spend: capture the request, route it for approval, check it against budget, then order. Lapasar Mall does all of that on the same platform the goods come from, so an approved requisition becomes an order without re-keying.
Lapasar Mall by the numbers
- 17,000+ — products to requisition from
- Multi-step — approval workflows
- 1,000+ — vetted vendors
- 30/45/60 — day credit terms
From request to approved order
The requisition flow captures control before spend, then carries the approved request straight into an order:
- Raise — a buyer selects catalog items and submits a purchase requisition.
- Route — configurable multi-step approval workflows send it to the right approvers.
- Check — the request is validated against budgets, cost centres and GL codes.
- Approve — approvers act on the platform, with a full audit trail.
- Order — the approved requisition converts to a purchase order placed with the vendor.
Configurable to your policy
Approval rules differ by organisation, so workflows are configurable — multi-step, by value threshold, by department or by cost centre. That keeps low-value routine buys fast while ensuring larger commitments get the right sign-off.
Because requisitions, approvals and orders live in one place, finance gets a clean audit trail and spend analytics without extra work, and buyers still get wholesale tiered and buyer-specific contract pricing.
Works with your ERP
If requisitions already originate in your ERP, Lapasar Mall integrates via cXML PunchOut and a REST API: buyers can build a cart from the Lapasar catalog and return it to the ERP as a requisition, so your existing approval controls stay in force while the catalog and fulfilment come from Lapasar Mall.
Frequently asked questions
What is a purchase requisition?
A purchase requisition is an internal request to buy something, raised and approved before a purchase order is issued. It is the control step that ensures purchases are needed, budgeted and authorised before money is committed.
Can we configure our own approval workflow?
Yes. Approval workflows are configurable — multi-step, by value threshold, by department or by cost centre — so routine buys stay fast while larger commitments get the right level of sign-off.
Are requisitions checked against budget?
Yes. Requisitions are validated against budgets, cost centres and GL codes as part of the approval flow, so spend is controlled before an order is placed rather than reviewed afterward.
Do approved requisitions become orders automatically?
Yes. An approved requisition converts into a purchase order on the same platform and is placed with the vendor, fulfilled from our warehouse and fleet — no re-keying between systems.
How do we set it up?
Contact [email protected] or WhatsApp +60 12-411 0863. We configure your approvers, budgets and cost centres, onboard your buyers, and can connect the flow to your ERP via PunchOut or the API.
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Request a quote or talk to sales
Email [email protected], WhatsApp +60 12-411 0863, or create a free account to get started.