Resources » Supplier Onboarding Checklist
Supplier Onboarding Checklist
A supplier onboarding checklist is a step-by-step list that ensures every new vendor is set up consistently and safely before you trade — covering company and tax documentation, due-diligence and compliance checks, bank-account verification, agreed terms, and system/master-data setup. Download this free checklist so no critical step (like verifying bank details to prevent payment fraud) is ever skipped.
Onboarding a supplier badly is how businesses end up with duplicate vendors, unverified bank details and compliance gaps. A checklist makes onboarding repeatable and safe — the same checks, every time, no matter who does it. This one covers due diligence through to go-live.
Download the Supplier Onboarding Checklist (Markdown)
What's inside
- Company documentation: registration (SSM), tax and licence details.
- Due-diligence and compliance checks before approval.
- Bank-account verification to guard against payment fraud.
- Agreed commercial terms, pricing and delivery expectations.
- System / master-data setup and a go-live sign-off step.
How to use it
- Run through the checklist for every new supplier before their first order.
- Tick each item and attach the supporting document as you go.
- Have a second person verify bank details independently.
- File the completed checklist as your onboarding audit record.
Frequently Asked Questions
Why do I need a supplier onboarding checklist?
A checklist ensures every supplier goes through the same due-diligence, documentation and setup steps, which reduces fraud, prevents duplicate vendor records, and keeps you compliant. It is especially important for verifying bank details independently — business email compromise and fake bank-change requests are a leading cause of payment fraud.
What documents should I collect from a new supplier?
Typically company registration (SSM in Malaysia), tax registration, any relevant licences or certifications, bank-account details on official letterhead, and agreed commercial terms. The checklist lists each of these so nothing is missed before the first purchase order.
Does Lapasar Mall onboard suppliers for me?
Suppliers selling on Lapasar Mall go through the platform's own onboarding and verification, so as a buyer you draw on an already-vetted supplier base. This checklist is for suppliers you onboard directly, outside the platform.
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