Resources » Supplier Audit Checklist
Supplier Audit Checklist
A supplier audit checklist is a structured list for auditing an existing or prospective supplier's compliance and capability — covering legal and financial standing, quality management, delivery and capacity, health/safety/environment, ethics, and commercial documentation. Score each item Pass, Fail or N/A with evidence. Download this free checklist so audits are consistent and audit-ready.
A supplier that looked fine on onboarding can drift out of compliance over time. A periodic audit checks it against consistent criteria — legal, quality, delivery, HSE, ethics and commercial — so risks surface before they become incidents. This checklist makes every audit repeatable and documented.
Download the Supplier Audit Checklist (Markdown)
What's inside
- Legal and financial standing: registration, tax, insurance, stability.
- Quality management: certification, specification conformance, corrective action.
- Delivery, capacity and business continuity checks.
- Health/safety/environment, ethics and commercial-documentation sections.
- An audit-outcome block with result, findings and re-audit date.
How to use it
- Choose the audit type (desktop or on-site) and the supplier to audit.
- Score each item Pass, Fail or N/A and record the evidence.
- Summarise findings and agree corrective actions with the supplier.
- Set a re-audit date and file the completed checklist as your record.
Frequently Asked Questions
How is a supplier audit different from onboarding?
Onboarding checks a supplier before you first trade; an audit re-checks an existing supplier against compliance and performance criteria on an ongoing basis. Onboarding is a gate; auditing is maintenance. Both matter, and this checklist covers the auditing side.
How often should I audit suppliers?
Risk-based: audit critical, high-spend or high-risk suppliers more often (e.g. annually), and low-risk ones less frequently. A desktop review is enough for many; reserve on-site audits for your most important or highest-risk suppliers.
Do I need to audit suppliers on Lapasar Mall?
Suppliers selling on Lapasar Mall are vetted through the platform's own onboarding and verification, so as a buyer you draw on an already-checked base. This checklist is for suppliers you engage and audit directly, outside the platform.
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- RFQ Template
- Purchase Order Template
- Purchase Requisition Template
- Vendor Scorecard Template
- Supplier Onboarding Checklist
- Procurement Savings Tracker
- Approval Matrix Template
- Budget Request Form Template
- Spend Analysis Spreadsheet
- Procurement KPI Dashboard
- Vendor Risk Assessment Template
- Contract Register Template
- Supplier Quotation Comparison
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